J042--Door Inspections and Repair Service Contract

RFI Sol# 36C24126Q0497 - Fire/Doors Inspection and Repairs Who currently conducts monthly, quarterly or annual routine inspection, preventative maintenance on the 865 non-fire doors?  i.e. External contractor or VA staff? ANSWER: The non-fire doors are inspected in house. As part of the contract these doors will continue to be inspected in house. We may request the contractor make repairs to these doors as needed utilizing funds from CLINs 3.3(Labor) and 3.4(materials) Fire Doors are the only doors that are required to be inspected by the contractor and for the contractor to provide a report for. Repairs to these doors shall also utilize CLINs 3.3(Labor) and 3.4(materials) The scope of the SOW seems to exclude routine inspection or maintenance on the non-fire doors, and covers only procurement of material and parts for those 865 doors. Please can you confirm this. ANSWER: That is correct. See response to RFI 1 In relation to the labor cost for installation of the material and parts for the non-fire doors - which CLIN line does this pull from or can this labor cost be billed separately? ANSWER: Non-Fire doors and Fire door labor hours for repairs are under CLIN 3.3 STAND BY SERVICES 160 hours. All hours for INSPECTIONS AND REPORTS are billed under CLINS 3.1 and 3.2 Is the annual parts and material line item of $150,000 per year for 1000 doors to be inserted in the CLIN by the contractor or left blank for the VA to include?  ANSWER: Parts and Materials are part of CLIN 3.4 MATERIALS and PARTS All Material and parts as listed in CLIN 3.4 are part of the contract and are bid at time of contract. 1,000 doors at $150 per door to cover incidental repairs for all 1000 doors (Fire and Non-Fire doors) LABOR is part of CLIN 3.3 Who is the current/incumbent awardee and what is the existing contract number. ANSWER: Current awardee is Diversified Site Services. Contract is up for rebid as contract period of performance has expired. Other contractors in the past have been Door Innovations and DH Pace. Fire/smoke doors are typically inspected annually, specifically for the VA and Joint Commission. Can you please explain why this solicitation requires inspections on a quarterly basis? This is 4 times the amount of work that is required by code, or are you asking for ¼ of the fire/smoke doors (~34 doors) inspected each quarter? ANSWER: We experienced repairs that were getting documented as corrections to fire doors only to fail on the next annual inspection. While we agree that it is only required once per year, the previous failures of repairs and compliance has lead us to require it quarterly. Is the $150 per door a pre-determined Government NTE that should be entered into the price schedule, or is it a hard cap for individual repairs? To ensure all offers are evaluated the same for this line item, can you clarify how offerors should price CLIN 0004 (leave it blank, use $150,000, NSP, etc.)? ANSWER: See response to RFI #4. Bid as 1000 doors at $150 per door. How will emergency calls outside of the stated normal business hours (0700 to 1630) be billed? Should offerors include an after-hours/overtime labor rate in addition to the standard stand-by rate? ANSWER: Emergency calls and 4-hour response time is EXCLUDED from this contract. It was an inadvertent carry-over from another service contract. All calls/communication SHALL NOT be required to be addressed within a four-hour response time. The expectation is that a response shall be provided within a week and work scheduled from there. Does the VA have a current and accurate inventory document, or does the offeror have to create one from scratch? ANSWER: The VA has an accurate and current inventory and status report. At the time of bidding the VA is 92% compliant with all doors and expected to be at 100% compliance before bid award. Offeror shall be provided a list of fire doors and locations at the start of the contract to build into a report Section 1.0 Introduction states to provide i...