Building Automation Support (BAS) Vancouver WA and Portland Oregon VA Medical Centers.

Solicitation: 36C26026Q0816 Amendment number: 0001 Offer due date extended to 8/28/2026 due to vendors questions. Solicitation: 36C26026Q0816 Amendment number: 0002 Questions from vendors ________________________________________________________________________________________________________ Below are questions from various vendors. The CO attempted to get all of the questions answered from the COR. Kick-Off What is the anticipated timeline for contract award and contract kickoff? 30-45 days Estimated contract award is estimated to be 8/31/2026 – 9/4/2026. Contract Kickoff is estimated to be 9/7/2026 – 9/11/2026. How long will the awardee have to staff and start first months service? Answer: Unknown / This will be discussed at the kickoff meeting Scope and System Depth (PWS 1.2, 1.5.a-b) The PWS states maintenance and service will be performed "throughout the two campuses as applicable," but does not quantify the system footprint. Is there a hardware list for the supervisory panels and firmware? Answer: Unknown / This will be discussed at the kickoff meeting What is the approximate device/point count at each campus? Answer: Unknown / This will be discussed at the kickoff meeting How many buildings or systems are currently under Delta control at each site? Answer: Unknown / This will be discussed at the kickoff meeting Section 1.5.a references "proactive upgrades" as part of the scope. What is the current WebCTRL/ORCAview version, and is any platform upgrade or expansion planned during the base period or option years? Answer: Unknown / This will be discussed at the kickoff meeting Are sensor calibrations required as part of the preventative maintenance scope? If so, please advise on the current workload or required frequency. Answer: Unknown / This will be discussed at the kickoff meeting Is there an incumbent providing this service? Answer: Unknown / This will be discussed at the kickoff meeting If so, please advise if current workload is on par with the 1 day per week at each site. Answer: Unknown / This will be discussed at the kickoff meeting Onsite Cadence and Staffing Limits (PWS 1.5.c) The PWS specifies two days per week onsite, "or as dictated by specific needs" and notes "if any specific project requires extra attention that campus will be visited consecutively as necessary." Under a Firm-Fixed Price structure, an undefined requirement for consecutive visits creates unquantifiable labor risk. Will the VA establish a cap on the maximum number of hours/days per month included under the fixed base rate, with any additional site visits or after-hours dispatch (Task 5) billed under a separate emergency/overtime labor CLIN? Answer: Unknown / This will be discussed at the kickoff meeting Can you share historical trouble call volume or frequency at each site to help contractors gauge the actual staffing requirement? Answer: Unknown / This will be discussed at the kickoff meeting Material Provisioning and Pricing Structure (PWS Section 2.1, Section 3.0 Task 2) Task 2 states the Contractor is responsible for "providing hardware and software." Section 2.1 states invoices will be billed as individual line items per the price schedule. Please explicitly confirm if "providing" refers only to the labor of installing and configuring materials, and that all hardware components and software licenses will be Government-Furnished Property (GFP). Answer: Unknown / This will be discussed at the kickoff meeting If the contractor must purchase the hardware/software, is this material cost intended to be absorbed into the firm-fixed-price labor rate, or will the price schedule include a separate materials/parts CLIN billed at cost or on a not-to-exceed basis? Answer: Unknown / This will be discussed at the kickoff meeting If material is contractor-furnished, would VA authorize vendors to purchase Delta material directly against Delta's GSA MAS schedule (47QSMS24D0003) under FAR 51.1/52.251-1, billed as the materials line item(s) in Section 2.1?...