6530--Notice of Intent to Sole Source Immobilization Units

Special Notice Special Notice Page 9 of 9 Special Notice *= Required Field Special Notice Page 1 of 9 Notice of Intent to Sole Source Requirement The Department of Veterans Affairs, Washington DC VA Medical Center - 50 Irving Street NW, Washington DC 20422, NCO 5 Contracting Activity intends to negotiate a sole source contract under Simplified Acquisition Procedures and the authority of FAR Part 13.106-1(b), only one responsible source for the following items listed below. The associated NAICS code for this is 339112. The vendor will be CQ Medical (MEDTEC LLC), 440 Church RD Avondale, Pennsylvania 19311-9786. Description of requirements: Line Item Description Quantity Immobilization Units - BPL110 - BODY PRO-LOK ONE PLATINUM PACKAGE 2 Manufacturer: CQ Medical A firm fixed price contract is anticipated and shall be awarded. It is the Government's belief that only the proposed candidate possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit and negotiate with only this source. This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received no later than 1:00 pm on Friday, 08/21/2026. Sheldon Streets, Contract Specialist, EMAIL: Sheldon.streets@va.gov STATEMENT OF WORK (SOW) Background. The Washington DC VA Medical Center requires the purchase of two Immobilization Units Body Pro-Lok ONE Systems to provide customizable and reproducible solutions for complex Stereotactic Body Radiotherapy (SBRT) patient setups. These immobilization devices must be capable of providing variable height adjustment, lateral and tilting offset capabilities, and quick-release latches for patient safety and rapid setup/release. Scope of Work. The procurement shall include all parts, materials, labor, software/licenses, resources, and training required to implement and utilize the equipment/system to their fullest capacity. All items must be covered by manufacturer s warranty and procured through a manufacturer-approved distribution channel. Distributers and resellers must be able to document ability to provide items through manufacturer-approved distribution channels upon request. Specifications. 2.1 Equipment Line Item Description Quantity Immobilization Units - BPL110 - BODY PRO-LOK ONE PLATINUM PACKAGE 2 2.2 Required Features ONEPLATFORM (Stable Base): Ensures a secure and repeatable foundation for immobilizing patients, essential for consistent SBRT setup and minimizing patient movement. ONEBRIDGE (x2) with Variable Height, Lateral & Tilting Offset: Allows for precise adjustment to accommodate different body types and postures, leading to customized and reproducible patient positioning as well as optimal gantry clearance. ONEBRIDGE STORAGE BASE (x2): Keeps bridge components organized and accessible, improving workflow efficiency and protecting equipment between uses. RESPIRATORY BELT (Pneumatic Compression): Provides abdominal compression for respiratory management, reducing tumor motion caused by breathing and increasing treatment accuracy and reproducibility. WIDE RESPIRATORY PLATE: Offers gentle, broad pressure to further control respiratory movement, enhancing patient comfort while restricting motion during treatment. COMFORT CARE CUSHIONS: Improve patient comfort and facilitate longer immobilization periods without movement, supporting more effective SBRT delivery. HAND PUMP: Enables fine-tuning of immobilization components, ensuring optimal fit and patient stability for each individual case. CLAM-LOK CUSHIONS (x2): Adds customizable support to restrict lateral and rotational movement, further enhancing overall immobilization and safety. KNEEFIX3 & FEETFIX3: Stabilize the lower limbs for consistent and reproducible whole-body positioning with ea...