Office of Veterans Affairs, Office of Inspector General, Office of Audits & Evaluations Operational Planning Meeting FY26 from August 23 – 28, 2026

No more question will be taken as of 7/9/2026 Solicitation Title: Lease/Rental of Conference Space and Facilities – The Office of Inspector General, Office of Audits & Evaluations (OAE) plans to have a conference and meeting in Houston, TX. FY26 Operational Planning Meeting August 23-28, 2026 Solicitation Number: [F363130-26-2000243] Notice Type: Combined Synopsis/Solicitation NAICS Code: 531120 – Lessors of Nonresidential Buildings (except Mini warehouses) PSC Code: X1AB – Lease/Rental of Conference Space and Facilities 1. Description of Requirement Office of Veteran Affairs Office of Inspector General (VAOIG) requires the lease/rental of conference space and associated facilities to host the [FY26 Operational Planning Meeting] [23 August - 28 August 2026 (Mon-Thurs meeting days; includes setup/teardown] in [Houston, Texas]. The event will accommodate at least [106] attendees, and will include plenary sessions, breakout rooms, and catering services. 2. Minimum Requirements The facility must: Be located within [0.5] miles of [Houston, TX / Galleria]. Meeting Space Provide [1 each] General Session (all attendees together) main conference room with seating for [106 people] in [classroom] style that must be wide and not narrow to ensure people sitting at the back of the room are able to view the presentations. Include [5 each] breakout rooms (airwalls acceptable) to hold at least 25 people each. Include [1 each] Quiet room, holds at least 10 (no Av needed for this room) – optional if free. Total of 7 rooms are needed. A/V A/V packages for all rooms (able to accommodate virtual attendees). General Session – mainstage podium, 2 lavalier microphones, 4 handheld wireless microphones, at least 2 screens (depending on room layout) Breakouts -podium, 1 lavalier microphone, 2 handheld wireless microphones, 1 screen for presentations High-reliability WIFI coverage for ALL rooms Light Refreshments AM and PM Breaks for 30 minutes each day of the meetings, Monday – Thursday (meeting days). Include coffee/tea, water, and standard light break items; offer pricing tiers and service fees. 3. Period of Performance From [August 23, 2026] to [August 28, 2026], including setup and teardown time. 4. Deliverables Reserved conference space per specifications. Setup and breakdown of rooms per event schedule. Technical support for AV equipment during event hours. Catering service per agreed menu and schedule. 5. Submission Instructions Interested vendors shall submit a capabilities statement including: Facility location and capacity details. Floor plans and photos. Pricing (itemized by space, services, and equipment). Business size and socio-economic status (e.g., Small Business, WOSB, SDVOSB). Past performance references for similar events. Submissions must be sent via email to [Contracting Officer Antoinette Ingram antoinette.ingram@va.gov and Contract Specialist Gerald Liddell gerald.liddell1@va.gov no later than [15 July 2026 1PM EST]. 6. Evaluation Criteria Award will be made to the offeror responsible whose proposal is most advantageous to the Government, considering: Technical capability to meet requirements. Past performance. Price. 7. Additional Information This solicitation is issued as a 100% Small Business Set-Aside. However, all responsible sources may submit a quotation which shall be considered by the agency. NAICS code 531120 (Lease/Rental of Conference Space and Facilities). Instructions to Offerors: At a minimum, the quotation package should include: Company Profile: Name, address, Point of Contact (POC), and SAM UEID number. Socio-economic Status: Statement regarding small business certifications (e.g., SDB, HUBZone, SDVOSB). Corporate Experience: Evidence of prior performance in efforts of similar size and scope. Venue Details: Hotel brochure, floor plans, and a menu for refreshments/meals. Sample Line-Item Structure (CLINs) The following Contract Line Item Numbers (CLINs) are standard for conference rental solicitations: CLIN Descrip...