6830--AMENDMENT - Weekly/Reoccurring Carbon Dioxide (Dry Ice) Supply

AMENDMENT FOR SOLICITATION 36C24E26Q0083 This amendment is to provide clarification for RFQ 36C24E26Q0083. **Deadline for offers is extended to Monday, 8/17/2026, 4:00PM Eastern Time** The solicitation contains conflicting quantities of annual dry ice and bins. The following table shall provide clarification along with Q/A below: CAMPUS LOCATION/BUILDING LOCATION/ROOM NUMBER NUMBER OF RENTAL BINS POUNDS PER WEEK/BIN TOTAL POUNDS PER WEEK TOTAL QUANTITY PER YEAR WLA Building 114 3rd Floor 2 500 1000 52,000 WLA Clinical Research Center (CRC), Building 500 Room 3070 (North, Pod D) 1 500 500 26,000 SACC-SEP Building 7 Room A100 0 250 250 13,000 Weekly Total: 1,750 Annual Total: 91,000 QUESTIONS and ANSWERS Question 1: Weekly and annual quantities Can you please clarify the required weekly and annual dry-ice quantities for each delivery location. The pricing schedule, Statement of Need and detailed delivery schedule appear to contain different quantities. The pricing worksheet lists 1,000 lbs. per week for Building 114, 500 lbs. per week for Building 500, and 250 lbs. per week for Sepulveda, totaling 1,750 lbs. weekly and 91,000 lbs. annually. The statement of need references approximately 96,000 lbs. annually, while the delivery schedule lists only 500 lbs. per week for Building 114. Please confirm the correct weekly and annual quantity required at each location. Answer 1: Total is 91,000 pounds annually. See table above for clarification of amounts per location, per week. Question 2: Number and location of storage bins Please confirm the total number of contractor-provided bins required at each location. The solicitation references three bins, while the detailed delivery schedule appears to require two bins at Building 500, one bin at Building 114, and one bin at Sepulveda. The pricing worksheet includes rental CLINs for two bins at Building 114 and one bin at Building 500, but no bin-rental CLIN for Sepulveda. Answer 2: The bin at Sepulveda is VA-owned. Only 3 rentals are needed: 2 vendor-provided, lockable bins at WLA in Building 114, 3rd floor 1 vendor-provided bin at WLA in CRC Building 500 Question 3: Bin replenishment or weekly exchange Please confirm whether the contractor-provided bins will remain onsite and be replenished during each weekly delivery, or whether the contractor must remove and replace or exchange the bins each week. Answer 3: WLA - Building 114 3rd floor location Contractor-provided bins (2) to remain onsite and replenished during weekly delivery Contractor-provided bins should be lockable or modified to be lockable with a master lock key WLA CRC Building 500 location Contractor-provided bin (1) can remain onsite and replenished during weekly or may be swapped out Contractor-provided bin does not require lock SEP Building 7, Room A100 VA-owned bin should be replenished during weekly delivery Question 4: Alternative delivery day Would the VA consider accepting the weekly deliveries on Monday or Wednesday instead of Tuesday, provided deliveries continue to occur between 9:30 a.m. and 12:00 p.m. Pacific Time? An alternate delivery day may allow offerors to provide more favorable delivery pricing. Answer 4: Yes. Alternate delivery day may be suggested. Question 5 : Slab dimensions and packaging Please confirm whether dry ice slabs measuring approximately 2 inches by 10 inches by 10 inches are acceptable. Please also confirm whether the slabs may be individually bagged and packaged in bundles of three. Answer 5: Slab dimensions are fine but do not need to be individually packaged. Bundles of 3 or more are fine. Questions 6: Emergency orders The solicitation requires emergency orders to be delivered within six hours. Please clarify: The anticipated frequency and typical quantity of emergency orders; Whether emergency requests may be placed after normal business hours, on weekends, or on federal holidays; and Whether emergency-delivery costs should be included in the regular weekly delivery CLINs or priced separa...