6515--RFQ: Retinal Camera, all-in-one PC and imaging software for the Northport VA Medical Center.

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC Number 2026-01, effective date of 03/13/2026. This solicitation is set-aside for Small Business. The associated North American Industrial Classification System (NAICS) code for this procurement is 339115, with a small business size standard of 1,000 employees. The FSC/PSC is 6515. Background: A retinal camera, also known as a fundus camera, is utilized to take high resolution, variable magnification photos of the back of the eye, to document and monitor conditions affecting the retina, optic nerve, and other structures in the eye. The fundus camera has a digital camera attachment that interfaces with computer software to allow images to be captured, saved, and transmitted through a DICOM interface to the patient s record. It also has filters that allow capture of different types of images that assist with assessment of retinal disease. A retinal camera is an important tool in patient diagnosis and management of various types of conditions. The Optometry Service at Northport, NY requires ONE new retinal camera as a replacement for our current one which can no longer be used. Specifically, our current Topcon retinal camera (with associated computer software) was acquired in 2016 and is running on a Windows7 computer, which BioMed and IT have determined is a security risk, and therefore needs to be replaced. As discussed above, this is an essential piece of equipment for patient care, as there are a variety of conditions affecting the eye that need to be imaged to document and monitor for possible progression. Our current retinal camera is used daily, so the care of hundreds of patients will be impacted if it cannot be replaced. The Northport VA Medical Center is seeking to purchase one (1) Retinal Camera, all-in-one PC and imaging software that at a minimum meets the following salient characteristics: The software package must meet all IT security requirements. The software must interface with Vista imaging to be able to transfer captured images to a patient s record. The system must have the capability to capture red-free photos and do fundus autofluorescence (FAF): these allow viewing the retina with special filters for diagnosis of specific types of conditions (our current camera does not have FAF capability). Spaide FAF filters are preferred and requested. The camera must allow photos to be taken without dilation, when necessary (i.e.: a non-mydriatic camera). Auto small pupil detection is desirable. The camera must have auto focus and auto capture capability, with a low flash intensity option for patient comfort. The camera should be designed to allow easy capture of stereo photography. The camera requires an external fixation pointer. The software requires advanced features, such as the ability to assemble a mosaic image (i.e.: a panoramic view of the retina by combining individual images). The system must have the capability to do fluorescein angiography, so that it can be used as a backup system if Ophthalmology s camera goes out of service. Installation: Installation and training must be provided by a clinical application specialist. Scope: Our scope would be to acquire one retinal camera, with digital camera attachment and software package, for use in documenting and monitoring various conditions affecting the eyes of our vete...