6515--Patient Monitoring and Telemetry System Salt Lake City, UT

Amendment 001 to Solicitation #36C25926Q0356 (Patient Monitoring System - SLC) This amendment s purpose is to: Provide an AI-generated overview of the information discussed on a live questions and answer session held on 7/14/2026 List and answer the questions submitted by the questions deadline (7/17/2026) as specified in the solicitation. Meeting Summary (7/14/2026) Purpose: This was a live, recorded industry Q&A session held for the Physiological Monitoring/Patient Monitoring and Telemetry system at the George E. Wahlen VA Medical Center (Salt Lake City VA Health Care System). The session supplemented an earlier facility site visit, giving vendors an additional opportunity to ask clarifying questions before finalizing their quotes. Attendees: Government: Stephanie Cahill (Contract Specialist, primary POC), John Cheng (Contracting Officer), Emily Jepsen (Biomedical Engineer/SOW author), Mark Hanson & Rusk Smith (Biomed IT), Megan Williams (Nursing) Key Administrative Points: Written questions are due to the Contract Specialist no later than Friday, July 17, 12:00 PM MST Complete quote packages are due Friday, July 31, 12:00 PM MST partial/incomplete submissions will not be accepted All Q&A (written and verbal) will be consolidated and issued as a formal SAM.gov amendment to ensure equal access to information across all offerors No further one-on-one vendor meetings will occur; all communication must flow through the Contract Specialist to preserve a level playing field Key Technical Clarifications: Dual NIBP is preferred but not a mandatory clinical requirement; dual invasive arterial line (IBP) capability is the higher clinical priority Dental and other clinics using existing Welch Allyn monitors are out of scope Government will provide firm counts/models of anesthesia machines and Draeger Innovian mounting specs in a follow-up amendment All listed physiological parameters require both hardware and software, not software alone Government intends one prime contract award; subcontracting is anticipated and acceptable, but the prime's quote must reflect the complete solution Mid-acuity monitors should be treated as primarily wired, with wireless reserved for select areas to be determined post-award Existing cable infrastructure is aging Cat 5 (not Cat 5e); conduit is expected to already exist in target install areas, and no core drilling is anticipated Clinical/Superuser training should assume weekend and all-shift coverage; Go-Live support should assume roughly 7:00 AM 7:00 PM, Monday Friday coverage Equivalent/alternative technologies (e.g., Masimo Sedline as a BIS equivalent) will be evaluated on a functional/salient-characteristic basis, not by brand name, provided adequate supporting documentation is submitted A minor quantity discrepancy in the Low-Acuity Monitor line item (36 vs. 39 in different SOW sections) was identified and will need correction/clarification via amendment Contracting Officer's Closing Remarks: Mr. Cheng emphasized the complexity of the requirement and cautioned offerors to ensure quotes include all ancillary components, accessories, and integration elements necessary for full system functionality. He noted that the Government intends to hold contractors strictly accountable including through administrative contract remedies if an awardee is later found to have omitted required items to present an artificially low price. Questions and Answers: How should vendors respond to specifications within the SOW that feature proprietary requirements or references unique to a single manufacturer? While we did our best to remove all proprietary requirements and references, it s inevitable some remained by accident. Please provide tech specs or brochures that show how your product is equivalent and it will be evaluated the same way. Can the VA SLC confirm that all patient monitoring equipment proposed under this procurement shall be factory new, and that trade-in credits may only apply to equipment being permanent...