R408--Office of Capital Asset Management Service (OCAMS) Support Contract

Program Contracting Activity Central Office of Capital Asset Management Service (OCAMS) National Activation Office (NAO) Financial Support Veteran s Health Administration REQUEST FOR INFORMATION (RFI) Introduction This RFI is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). The VA is currently conducting market research to locate qualified, experienced, and interested potential sources. Responses will not be considered quotes. NAICS 541611, Administrative Management and General Management Consulting Services (size standard $24.5 million) applies. The Veterans Health Administration (VHA) is seeking interested sources (contractors) for a near-future solicitation and procurement for the Office of Capital Asset Management Service (OCAMS) to provide financial support for the Activation Program, for major lease and major construction projects within the Veterans Health Administration (VHA). Contractor to provide financial support to help manage the portfolio of future lease and construction projects. Please be aware that any contractor which may be awarded a contract under this effort will not be eligible to receive an award for Initial Outfitting, Transitioning, and Activation (IOT&A) services for any project which are part of the program support contract portfolio of projects. Background Information The Strategic Capital Investment Planning (SCIP) process is the basis for the Department of Veterans Affairs (VA) current and out-year capital budget requests. The SCIP process includes development of 10-Year action plans and budget year business cases to close performance gaps (space, utilization, facility condition, access, etc.) and enhance healthcare and delivery of services and benefits to the nation s Veterans. To better estimate all-in project costs (e.g., furniture, equipment, information technology, staffing. etc.) and to provide documentation for budgetary requests required for project activation funding, a model for calculating these costs in advance of and during construction is necessary to plan and redistribute funding as project schedules change. The model will be based on the Space and Equipment Planning Software (SEPS). Each Construction project and Major Lease are required to submit a SEPS plan during the SCIP submission. That SEPS plan will become the baseline for Furniture, Fixtures, and Equipment (FF&E) funding. Scope of Work: The contractor shall be responsible for the following: Contractor shall provide an initial update to the previous estimates, historical activation funding executed per project, and provide to VHA. Additionally, the contractor shall provide a mid-year update to assist VHA in providing the most accurate data to VHA finance for funding requests; validation that the initial update is still accurate based on the midyear project changes. Initial and mid-year update estimates will include recurring and non-recurring for all types and sizes of VHA capital projects, and all inputs, and outputs previously included in the estimates, and as needed, changes the contractor may recommend improving the accuracy of the estimates. The estimates should provide all required documentation to respond to the Office of Management and Budget (OMB) and Congressional requests for information regarding activation costs. Contractor shall provide ongoing support to develop reports, update project changes to the estimate, and/or presentations as needed by project, VISN or VHA for the term of this contract. The contractor shall also provide on-going support to OCAMS and VISNs in maintaining and updating the database data/information to support an effective activation funding process, which will help ensure the tool is being evaluated with current data and information. Eligibility To be eligible for a set aside under the Veteran s Affairs Veterans First Contracting Program, SDVOSBs must: 1) be verified by the De...