Eaton UPS Maintenance and Support Services - Fort Yuma Service Unit

REQUEST FOR QUOTATIONS (RFQ) RFQ No. RFQ-26-PHX-049 Eaton UPS Maintenance and Support Services Indian Health Service Fort Yuma Healthcare Center Winterhaven, California 1. GENERAL INFORMATION This Request for Quotations (RFQ) is issued in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, utilizing the simplified acquisition procedures prescribed in FAR 12.201-1. This acquisition is a 100 percent Indian Small Business Economic Enterprise (ISBEE) Set-Aside under the authority of the Buy Indian Act (25 U.S.C. § 5307) and HHSAR Subpart 326.6. The Government intends to award a single Firm-Fixed-Price Purchase Order consisting of one (1) base year and four (4) one-year option periods. 2. DESCRIPTION OF REQUIREMENT The Contractor shall provide all labor, supervision, transportation, tools, equipment, materials, replacement parts, and incidental services necessary to perform maintenance and support services for the Government-owned Eaton 93PM 30 kVA Uninterruptible Power Supply (UPS) system and associated battery infrastructure located at the Fort Yuma Healthcare Center. Services shall be performed in accordance with the attached Performance Work Statement (PWS). 3. PERIOD OF PERFORMANCE Base Year - August 1, 2026 – July 31, 2027 Option Year 1 - August 1, 2027 – July 31, 2028 Option Year 2 - August 1, 2028 – July 31, 2029 Option Year 3 - August 1, 2029 – July 31, 2030 Option Year Four - August 1, 2030 – July 31, 2031 4. QUOTATION PREPARATION INSTRUCTIONS Quoters shall submit one electronic quotation consisting of the following: Technical Quotation The technical quotation shall include: Company name, UEI, CAGE Code, and point of contact. Documentation demonstrating eligibility as an ISBEE. Documentation demonstrating Eaton manufacturer certification or authorization to service the Eaton 93PM UPS system. A brief description of the firm's experience performing maintenance and repair services for Eaton UPS systems or similar mission-critical UPS equipment. A statement confirming the firm's ability to provide qualified technicians capable of meeting the required four (4) hour emergency response time. A statement acknowledging compliance with all requirements of the Performance Work Statement. Generic marketing materials or boilerplate capability statements that do not specifically address this requirement may be determined technically unacceptable. Price Quotation Quoters shall submit a firm-fixed-price quotation for the services described in the Performance Work Statement. Quotations may be submitted in the quoter's standard commercial quotation format. The quotation shall include, at a minimum: The firm's total price for the Base Period. The firm's total price for each Option Period. A total evaluated price for the Base Period and all Option Periods. Any assumptions or exclusions affecting the quoted price. Quoted prices shall include all labor, supervision, travel, materials, replacement parts, equipment, overhead, profit, and all other costs necessary to perform the required services. The Government reserves the right to request clarification of any pricing information necessary to evaluate the quotation. Required Representations The following shall be submitted with the quotation: Completed Indian Economic Enterprise Representation (HHSAR 352.226-7) Any additional representations required by the solicitation 5. BASIS FOR AWARD Award will be made to the responsible quoter whose quotation is determined to be Technically Acceptable and offers the Lowest Evaluated Price. The Government intends to evaluate quotations and issue a Purchase Order without discussions; however, the Government reserves the right to conduct exchanges if determined necessary. 6. EVALUATION FACTORS Factor 1 – Technical Acceptability Technical quotations will be evaluated on an Acceptable/Unacceptable basis. To be rated Acceptable, the quotation shall demonstrate: Eligibility as an ISBEE. Ability to provide Eaton-certified tech...