On-Call Lawn Care Services

Sources Sought: On-Call Lawn Care Services at the Area Office West – Rapid City (Leased Space in Rapid City, South Dakota Sources Sought Notice Number: IHS-SS-26-1527661 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service. This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise (ISBEE), Indian Economic Enterprises (IEE), or Other Small Businesses. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 561730, Landscaping Services NAICS codes will be considered based on responses received. 1.0 BACKGROUND The Great Plains Area Office West – Rapid City operated by the Indian Health Service (IHS) occupies a government-leased facility located at 3625 5?? Street, Rapid City, SD. The property includes 3 separate grassy areas (East, South & West) that need to be maintained for accessibility, appearance and compliance with lease and property city ordinances. In total there is approximately 0.55 acres of lawn to be serviced along with 1600 LF of edging and trimming around trees. Services shall be available year-round to ensure readiness for early, late, or unexpected weather events, with primary operations anticipated during the spring through fall months. 2.0 OBJECTIVE The objective of this acquisition is to establish a Purchase Order for lawn care services at the Area Office West – Rapid City, that maintain the property in a safe, compliant, and aesthetically acceptable condition. The Contractor shall achieve defined performance outcomes, with services ordered via phone on-call orders as needed. 3.0 SCOPE The Contractor agrees to furnish all labor, supervision, equipment, transportation, and materials necessary to maintain the lawn and landscaped areas at 3625 5th Street, Rapid City, SD – IHS Great Plains Area Office West in a healthy, safe, and aesthetically pleasing condition. The total area of service includes approximately: - 23,958 square feet (0.55 acres) of ground; and - 1600 linear feet of edging along the east, south, and west sides of the building. All lawn maintenance activities shall be conducted safely and efficiently to avoid property damage and ensure continuous accessibility. 4.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS (IF APPLICABLE) 4.1 Task 1 – Routine Lawn Maintenance Performance Objective: Maintain turf and grounds in a neat, uniform, and professional condition, including proper mowing, edging, and trimming. Performance Standards: 1. Turf maintained at 2.5”–4” height, appropriate to season 2. Edges remain sharp and clearly defined 3. String trimming performed around all obstacles and structures, including trees, poles, fences, curbs, HVAC units, and building perimeters 4. No visible overgrowth or untrimmed vegetation around obstacles or structures 5. Hard surfaces (sidewalks, parking areas, entrances) are free of clippings and debris 6. Grounds appearance meets commercial landscaping standards Service Frequency: 1. Approximately 20 mowing cycles, adjusted based on growth and weather conditions 2. Trimming shall be performed during each mowing service Acceptable Quality Level (AQL): 1. ? 95% of turf evenly cut with no scalping or missed areas 2. 100% of designated areas properly trimmed with no visible overgrowth around obstacles 3. 100% of hard surfaces clean after service 4. No visible debris remaining Task 2 – Lawn Health & Turf Management Performance Objective: Promote healthy turf and minimize weed presence. Performance Standards: 1. Fertilizer applied to support seasonal growth cycles 2. Weed presence controlled using pre- and post-emergent treatments 3. Turf exhibits consistent color and density appropriate for region AQL: 1. Weed...