1432 EN Co Pre Deployment Yellow Ribbon Event

Request for Quote SOLICITATION FOR SERVICE Total Pages: 4 Solicitation number: W912JB-26-Q-A085 Request For Quote (RFQ) Title: 1432 EN Co Pre Deployment Yellow Ribbon Event Service Issue date: 13 August 2026 Closing date: 31 August 2026 Contracting Office: USPFO-MI, 3423 N MLK JR BLVD, LANSING MI 48906 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, FAR 13 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 1.0 REQUEST FOR QUOTE 1.1 The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-06. 1.2 Set aside is 100% Small Business. 1.3 Applicable size standard is $27,750.00. 1.4 NAICS: 561920 Convention and Trade Show Organizers 1.5 Period of performance: September 20, 2026 1.6 CLIN Structure: 1.6.1 CLIN 0001: Convention Room 1.6.2 CLIN 0002: Meals 1.6.3 The contractor shall provide fully equipped meeting space, lunch on 20 September2026. 1.6.4 Audio/Visual: Screens and projectors shall be set up to allow presentations to be easily seen. One podium with one wired and one handheld microphone shall be set up in the middle of the room. 1.6.5 Childcare Space: Additional space for childcare shall be provided. One room with dividers partially open to allow older and younger kids to be in the same room while separated. Room must have at least 2 round tables with 8 chairs for activities. Room shall include 2 tables for changing diapers, 2 pac’n plays for nap time. 1.6.6 Morning Refreshments: Shall include assorted pastries, donuts, or bagels and coffee and Water. Additional morning refreshments numbers provide refreshments for vendors and Yellow Ribbon staff. 1.6.7 Lunch: Lunch will be served on 20 September 2026 in a general meeting space. Lunch shall accommodate 310 people in the general meeting space and shall follow the dietary guidelines listed below. Lunch shall be provided buffet style outside the general meeting space. Additional lunch numbers provide meals for vendors and Yellow Ribbon staff. 1.6.8 Meals: Food and Beverage: Special dietary restrictions will be identified and accommodated on an as needed basis. Food and beverage charges are based upon a total of servings per meal. Self-serve beverage stations are preferred at each meal. Local government per diem meal rate for food shall apply http://www.gsa.gov/portal/category/100120. The General Session Room shall be used for meals. 1.6.9 Meals: Meals shall follow USDA Nutritional guidelines. All meals shall have substitutions substitutions available for attendees with special dietary needs. All meals will be All meals will be buffet style with allergens listed on place cards near each food item. 1.6.10 Buffet style meals shall be available from 11:45 am to 1:00 pm on 20 September 2026 and shall include such items as garden salad with assorted toppings and dressings, meat selections, vegetables, starch selection, and vegetarian selection. Provide both child-friendly and adult appropriate food choices. Drinks shall consist of items such as water, coffee, milk, tea, and soft drinks. Self-serve beverage stations will be in proximity of food distribution area to allow easy access during mealtime. 1.6.11 The Contractor shall provide the Contracting Officer Representative (COR) with the menu 14 days prior to the event 1.6.12 Kid friendly meal options shall be delivered in the youth/child rooms for both the children and childcare workers. Meal options shall include plating and utensils suitable for use by all age groups of children. 1.7 Registration Area: Two tables with two chairs each at the entrance to the general Meeting space shall be provided to allow for registration. 1.7.1 Requirement details are in Attachment A - Performance Work Statement. 1.8 Applicable provisions and clauses are provid...