Emergency Acquisition Basic Ordering Agreement (EA BOA) - FD

Emergency Acquisition Basic Ordering Agreement (EA BOA) Initial Invitation Purpose: GSA’s Office Shared Services Delivery (FD) is seeking to establish Basic Ordering Agreements (BOAs) to enable the rapid solicitation, award, and delivery of products and services to support general and declared emergencies throughout the United States and its territories. Through the use of BOAs, FD seeks to greatly reduce the administrative lead time required from the time an emergency requirement is identified to contract award and ultimate fulfillment. Background: What exactly is a BOA? FAR 16.703 (GSA Class Deviation RFO-2025-16) gives the formal definition of a BOA and explains that BOAs represent a method of expediting contracting for uncertain requirements. A DRAFT version of the planned agreement itself is included as Attachment 1 to this document, and it describes the anticipated ordering process that a participating contractor is agreeing to follow when authorized users need to order emergency supplies and services. Of significant importance are the Rapid Response and Delivery timeframes to be adopted for potential future orders. While these timeframes may not always be required for every future EA BOA order, these are likely to be utilized during declared disasters and interested contractors should ensure they have the appropriate capabilities to meet these timelines when needed. What is the significance of a BOA not being a contract? Participation in the BOA means that a contractor has been selected to participate in future competitions for government orders for emergency supplies and services. It does NOT mean that a contractor is guaranteed any future work. In execution, the EA BOA will operate like a marketplace that GSA intends to establish with a group of contractors that offer a wide variety of both products and services that federal agencies will likely need for emergency responses. This marketplace provides authorized users with an avenue to easily, and quickly, locate contractors providing the things they need to support emergencies, and who have agreed to follow a simple and fast process for submitting pricing and expediting delivery once orders are placed. What kind of supplies and services are needed for this BOA? A list of products and services that are often needed are included with Attachment 2 and Attachment 3, but the BOA will not include a price list or other catalog-type list of supplies, services, labor categories, or other required offerings; contractors should consider the provided catalogs as demonstrative of the types of purchases that federal agencies make in responding to emergencies. In determining if the EA BOA is a good fit for your business, please consider your ability to provide a wide array of products, services, or both to ensure that you will be in the best position possible to compete among participating contractors for any orders placed. Will I need a GSA Schedule to participate in the EA BOA? No. Participation in the BOA does not require contractors to have GSA schedules, nor does it mean that any participating contractors that currently have GSA schedules are limited to those items included in their schedules when providing quotes under the EA BOA. The procedures of FAR 8.4 will not apply to the BOA ordering process. The agreement itself is the ordering process that both users and contractors will follow when emergency support is required. Not sure if this BOA is for you, but you have more questions? Not a problem! Please reach out to the Contracting Personnel identified below with any questions. Initial Offering: Invitation to Participate: Contractors who are interested in participating in the EA BOA are invited to apply for consideration immediately by submitting the following documents to the Contracting Personnel listed at the end of this document. Please send your responses to both points of contact listed. Responses should include the following: Company Overview - We are interested in lea...